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Power BI, meet PowerPoint

Author: Toomas Mõttus Time: 22.06.2022

Everyone wants to share beautiful reports with their colleagues. 

Despite regular criticism, PowerPoint slides are the most popular way to visualize and target a message. Therefore, it is often asked what the best way is to display Power BI visuals in PowerPoint. So far, my answer has always been to take a screenshot of the Power BI report and put it in PowerPoint. Microsoft did not have its own PowerPoint plug-in, and modules made by others required additional licenses and authorization from another service provider. And a website in PowerPoint won't work without a network connection. 

Microsoft Power BI Office Add-In  

Starting from Spring 2022, it may now be recommended to install the Microsoft 365 addition, as the Power BI team has created a new PowerPoint add-on and added functionality with off-line possibility. 

To add a Power BI report to a PowerPoint slide, select "Get Add-ins" from the INSERT menu 

 From there, search for "Power BI". 


After the first use, the Microsoft Power BI add-on is also available in the MY ADD-INS option. 

It's easy from here on out. In Power BI, go to the report you want to share in PowerPoint. Copy the report address (URL) and paste it into the PowerPoint plug-in. If you are logged in to PowerPoint with the same username you use Power BI with, the plug-in will immediately display the Power BI report on your slide. 

 To record the current status or display the report even when there is no network connection, it is a good idea to select "Show as Saved Image" from the top right menu. 

And it's that easy to get a Power BI report on a PowerPoint slide. 

Export -> PowerPoint  

You can also export a PowerPoint slide directly from Power BI. To do this, select PowerPoint in the Export menu. 


Export creates a PowerPoint file from the Power BI report that contains a static image of the report page. This is a great way to create a timeless statement that is of good quality. No need to take a screenshot. 

The PowerPoint Add-in is now a better way to slide with an up-to-date Power BI report, as well as the ability to capture the current state by selecting "Show as Saved Image."